In today’s fast-paced environment, a business’s printing needs often change as it continues to grow and evolve. This can make investing in new, expensive equipment much less practical, as a printer that meets your needs now might not be sufficient a year down the road. This leads many business owners to search for where they can lease a printer instead.

At Rothwell Document Solutions, we specialize in helping businesses of all sizes meet their printing needs through a variety of competitive printer lease options. Whether you need a short-term rental or a long-term contract with full service support, we provide a comprehensive range of printer lease options that can be custom-tailored to your specific business, industry, and printing needs.

Why Lease a Printer Instead of Buying?

In today’s fast-paced business environment, the tools you choose directly influence the cost, efficiency, and output quality of your workflow. This is particularly evident when it comes to the printers and copiers that you rely on every day. For many businesses and organizations, a single-function printer may be sufficient, but for others, a multifunction printer (MFP) delivers the more advanced features needed to stay competitive.

At Rothwell Document Solutions, in this guide, we aim to help businesses cut through all the noise by comparing MFP vs single-function printers to identify which option best aligns with their goals. We will break down all potential upfront and recurring operating costs, while also comparing efficiency, workflow, and long-term considerations. Our comprehensive guide is here to help you make a well-informed decision based on your specific needs.

Defining the Players: Multifunction Printers (MFP) vs. Single-Function Printers

Today’s business world still relies on hard copy documents, even though everything is digital nowadays. One thing that hasn’t changed is that the work environment remains fast-paced and demanding, making efficient information management essential. Document management and file management are two different things, but both require handling with speed, efficiency, and compliance.

Rothwell Document Solutions manages document needs for West Chester businesses, from small offices to larger companies. Whether it’s converting hard copies into digital files or other services that meet their needs, it can be done. Why is document management and file management important for your business? Understanding the difference between the two is crucial.

The businesses of today are operating in a more data-driven world. They are safeguarding data from transactions with customers and vendors, keeping files and important documents digitized, and much more. However, the question to consider is: are all your business assets, including what’s stored on digital devices and hard drives, protected from potential disasters?

Natural disasters, cyberattacks, hardware failures, and human errors are all threats to those who handle and store critical data, whether it’s digitally or in physical hard copies. These risks can result in data loss that leads to businesses losing trust with their customers and facing increased scrutiny over how such vital information was mishandled. Yet, digital imaging services can assist with disaster recovery planning (and when the actual event occurs, if it does).

When your business relies on printing large-scale materials, outsourcing can slow things down and drive up costs. Wide format printers change that.

With the right printer in your office, you’re cutting out the middleman, taking control of quality, and speeding up turnaround times. No waiting on vendors. No inflated fees. No reordering because something wasn’t quite right.

At Rothwell Document Solutions, we provide wide format printers built for businesses that need precision, efficiency, and reliability. Whether you’re working with blueprints, banners, or signage, we make sure you get a printer that fits your needs—so you can print exactly what you need, when you need it.
Why Businesses Bring Large-Scale Printing In-House
Relying on outside vendors for large-scale printing adds unnecessary steps to your workflow. You send a file, wait for proofs, approve changes, then wait again for final prints to be ready. And if there’s a mistake? Back to square one.